Description: Description: Description: T:\LCPs\LCP Help Files\2011-2012 LCP App Help Pages\lcp-header.png 

     Local Consolidated Plan Application (2018-2019)

General Application - Help

Questions?

 


General Application
Local Consolidated Plan
Web Application
2018-2019
 

 

Choose one of the links listed below for further clarification on each of the sections of the LCP Application.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning:  On each of the pages, make sure to save your data before going to another page.

  • 'Calculate Totals and Save' -- this button will save all of the data on the 'Allocations' page and will save the data within the Budget Grid on the Program pages.  This button will also check for errors.  Caution: This button won't always check errors for the entire page, so it is good practice to always click on the 'Save All' button when present.
  • 'Save All' -- this button will save all of the data on the entire page, and it must be clicked to check for any errors, even after a change is made. 
  • You can choose to save the information after filling out each page, but it is recommended to save occasionally so that information with not be lost.
     

 

Browser Requirements
Viewing the Past Year's Applications
User Access Levels
LCP System Menu
LCP Application Status
Hints
LCP Application Basic Process Steps
Error Messages

Browser Requirements

For the LCP Application (2018-2019), KSDE supports the following internet browsers:

  • Windows – Microsoft Internet Explorer 10.x and higher, Google Chrome (latest version)
  • MacOS – Mozilla Firefox (latest version)

If you are having issues viewing the LCP Application, please contact the KSDE IT Help Desk at (785) 296-7935 or send an e-mail to the LCP Help inbox at LCPHelp@ksde.org.  Please include the type of computer and browser version you are using.

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Viewing Past Year's Applications

In order to view the LCP Applications from past years, you will need to do the following: 

  • From the 'Select Year/Cycle' screen, chose the Year/Cycle from the list by clicking the ‘Select Cycle’ link.
  • Navigate through the menu options to view each of the screens.

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User Access Levels

Each different type of user will have a different User Access Level.  Here are the User Access Levels for Districts and Consortiums:

  • District Update -- LCP Contact -- will be able to perform all data entry and printing of the LCP Application.  Will not have the authority/access to Submit the LCP Application.
  • District Submit -- LCP Contact/Superintendent -- will be able to perform all data entry and printing of the LCP Application.  Will also have the authority/access to Submit the LCP Application.
  • Multi-District Update -- Service Centers/Consortiums -- will be able to perform all data entry and printing of the LCP Application.  Will not have the authority/access to Submit the LCP Application.
  • Multi-District Submit -- Service Centers/Consortiums -- will be able to perform all data entry and printing of the LCP Application.  Will also have the authority/access to Submit the LCP Application.

Your User Access Level may have changed from the previous LCP Application.  If so, and it is not correct, here is the process to change your access level:

  1. Login to the KSDE Authentication screen at https://apps.ksde.org/authentication/login.aspx OR - If you are already logged in to the LCP Application, click on the 'LCP System' link, and then click on the 'KSDE Web Applications' menu option.
  2. From the 'KSDE Web Applications' screen, click on the 'Manage My Account' link, which is listed below the available applications list.
  3. Scroll down to 'LCP System' and check the box to the left.
  4. To the right of the 'LCP System' option, select the needed access level (see descriptions above).
  5. Scroll down to the bottom of the page and click the 'Submit' button.  (Note: you will need to provide the answer to the question that you had previously set up in case you forget your password.)
  6. Your request will be submitted to KSDE and will need to go through an approval process.
  7. Once your request has been approved, you will receive an e-mail and will be able to access the 'LCP System' with the correct User Access Level.

If you have any problems with your login information or user access level, contact the IT Help Desk at (785) 296-7935 or LCPHelp@ksde.org.

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LCP System Menu

The LCP System Menu was incorporated to include all of the components of the Local Consolidated Plan (LCP).  Users will only have to log in once and can navigate to each of the components of the LCP System without logging out each time.

The LCP System consists of the following applications:

  • LCP Consortium Assignments -- this application is where Districts indicate whether they are retaining or relinquishing their program funds.  If relinquishing funds, they will specify where their funds will be relinquished to. 
  • LCP Application -- this application is where Districts budget their allocated program funds for the current school year.
  • LCP Annual Report -- this application is where Districts enter data for the number of students served with the program funds for the current school year. 
  • LCP Revision & Carryover -- this application is where Districts enter any revised budget information and request to carry over funds in to the next fiscal year. 
  • LCP Final Expenditure Report -- this application is where Districts enter any final expenditure information. 
  • LCP Carryover Final Expenditure Report -- this application is where Districts indicate how carryover funds approved on the previous year’s LCP Revision and Carryover were expended. 

Once all of the LCP System components are completed, they will be integrated in order to lessen the amount of entry by the users.  We will work to ensure that we will pre-populate as much data as possible, which will also help with the entry of data.

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LCP Application Status

The LCP Application has several different status levels.  They are as follows:

  • Open -- for all applications where Data Entry has not begun.
  • Budget In Progress – for all applications where Data Entry has begun but the Assurances have not been agreed to by the District.
  • In-Process -- for all applications where the Assurances have been agreed to by the District, but the application has not been submitted.
  • Submitted -- for all applications that have been submitted by the District, but have not been opened for review by a KSDE Consultant.  Once submitted, this Cycle of the application is not editable by Districts unless it is 'Disapproved'.
  • Under KSDE Review -- for all applications that have been submitted and have been opened for review by a KSDE Consultant, but have not been 'Approved' or 'Disapproved'.
  • Disapproved -- for all applications that have been reviewed and 'Disapproved' by a KSDE Consultant.
  • Approved -- for all applications that have been reviewed and 'Approved' by a KSDE Consultant.  This status "closes-out" the Cycle and makes it non-editable.

Note:  When a Budget Amendment is created, it "opens" a new Cycle, and the above status levels will be in effect for the created Cycle.

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Hints
 

The following are basic Hints for the LCP Application:

  • It may be helpful to print a blank copy of the LCP Application in order to help with the process of collecting the needed data.  To print the blank Application, go to the 'Reports' menu and click the 'Print Blank Application' button.  After the report is generated, go to File-->Print to print out the blank Application pages.

Note:  The pages for your report will include the 'District Information' through the 'Program Budget Summary' pages.  Your District's allocations will be pre-populated.

  • It is recommended to enter data in to the pages in order of the menu on the left-hand side of the application due to some of the data that is pre-populated.
  • Save frequently to ensure data is saved and to update the error list at the bottom of the page.
  • Most fields will be numeric and for whole numbers only, unless otherwise marked.  These fields will not accept decimal points or any other special characters (i.e., commas, dollar signs, etc.).
  • It is recommended to periodically check the 'Submit for Approval' page for a total list of errors that need to be corrected before the LCP Application can be submitted.
  • Once the LCP Application has been completed, it may be helpful to print a copy of the entire Application.  To print the completed Application, go to the 'Reports' menu and click the 'Print Application' button.  After the report is generated, go to File-->Print to print out the Application pages.

Note:  The pages for your report will include the 'District Information' through the 'Program Budget Summary' pages.  All the saved data will be included for the current Cycle printed.

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LCP Application Basic Process Steps
 

Here are the basic process steps for completing the LCP Application:  (For more specific help details, click on the Help links below.)

Select Cycle/Year

  1. From the selection list, choose the Year and Cycle you wish to access.
    • Cycle 1 is the initial Application.  Note: The first time Cycle 1 is accessed, a pop-up message will appear asking if you want to 'Open the LCP Application'.
    • Cycle 2 is the first Budget Amendment.
    • Cycle 3 is the second Budget Amendment, etc.

Note: There is a limit of 5 Cycles for the LCP Application.

  1. Click on the 'Select Cycle' link in order to 'give focus' to the selected cycle.  You will see the selected cycle information populate at the top of the page.  Once this information is populated, you will be able to click on the other pages from the menu.

District Information

  1. Review pre-populated district contact information for accuracy.
  2. Update information, if necessary, and click the 'Save' button.
  3. Review and correct any returned errors.
  4. Leave a Comment, if applicable, and click the 'Save' button.

Allocations

  1. Review pre-populated allocation information.  If applicable, the funds relinquished to a Consortium will be populated along with the Consortium.
  2. Review and select the appropriate radio buttons at the top of the page.
  3. If your District is eligible for REAP, check the 'REAP Participant' checkbox.  Note: This checkbox will only be editable if your District is REAP eligible.
  4. Enter any Transferability or REAP information.  Note: Your district can Transfer or REAP, but cannot do both.  See the 'Allocations' help page for specific rules regarding Transferability and REAP.
  5. Click on the 'Calculate Totals and Save' button.
  6. Review and correct any returned errors.
  7. Leave a Comment, if applicable, and click the 'Calculate Totals and Save' button.

Complete Program pages where funds were allocated: 

  1. Title I
  2. Building Allocations, Step 1
  3. Building Allocations, Step 2
  4. Building Allocations, Step 3
  5. Parent Involvement
  6. Homeless
  7. Title IIA
  8. Title III
  9. Immigrant
  10. Title IVA
  11. Migrant
  12. Migrant - School Readiness
  13. Migrant - Reading and Mathematics
  14. Migrant – Graduation and OSY
  15. Migrant – Non-Instructional Support Services

 

If funds are not received for a program page, then that page is not required.

  1. Review pre-populated information above the Budget Grid.  This information will include the amount of program funds available, the Indirect Cost rate, and the maximum indirect cost allowed.
  2. Enter the necessary funding information in the Budget Grid.
  3. Click on the 'Calculate Totals and Save' button.
  4. Enter all necessary data for each applicable program page.
  5. Click on the 'Save All' button.
  6. Review and correct any returned errors.
  7. Leave a Comment, if applicable, and click the 'Save All' button.

Note:  If funds are Transferred to another program, the funds transferred will be included in the 'Total Funds Available' field above the Budget Grid for the receiving program.  If funds are REAPed to another program, the amount of funds REAPed will need to be entered in to the Budget Grid for the program where the funds are being REAPed from.  (These funds will not appear on the program where the funds are being REAPed to.)

State ESOL

  1. In the ‘ESOL Funding Formula’ grid, enter the amount of ‘Student Contact Hours’ in Column 1, then tab out of the field.  The ‘Total Estimated State ESOL Funding’ amount will appear in Column 6.
  2. Enter the necessary funding information in the Budget Grid based on the amount in Column 6 of the ‘ESOL Funding Formula’ grid.
  3. Click on the 'Calculate Totals and Save' button.
  4. Enter all necessary data for each applicable section.
  5. Click on the 'Save All' button.
  6. Review and correct any returned errors.
  7. Leave a Comment, if applicable, and click the 'Save All' button.

State At-Risk

  1. In the ‘At-Risk Funding Formula’ grid, enter the ‘Number of Free-Lunch Students’ in Column 1, then tab out of the field.  The ‘Total Estimated State At-Risk Funding’ amount will appear in Column 5.
  2. Enter the necessary funding information in the Budget Grid based on the amount in Column 5 of the ‘At-Risk Funding Formula’ grid.
  3. Click on the 'Calculate Totals and Save' button.
  4. Enter all necessary data for each applicable program page.
  5. Click on the 'Save All' button.
  6. Review and correct any returned errors.
  7. Leave a Comment, if applicable, and click the 'Save All' button.

Non-Public Information

  1. Review and select the appropriate radio button at the top of the page.  If there are not any Non-Public schools in the District, or if the Non-Public schools do not wish to participate, mark the appropriate radio button, then click the 'Save All' button.  This page will then be completed.
  2. If the 'District does have Non-Public schools that participate' radio button has been selected, review/edit the pre-populated Non-Public funding for each program in the table.  These values must match the Non-Public funding amounts from the 'Allowable Activities' section on the corresponding program pages.
  3. For each Non-Public building that is participating, click on the 'Edit' link for the row and check the 'School is Participating' checkbox.
  4. Enter all necessary Student and/or Staff data for applicable program that has Non-Public funding.
  5. Click the 'Update' for each row where data has been entered.
  6. If a Non-Public building is not displaying in the list, follow this process to add the school to the list:
    1. Click on the 'Add Schools' link.
    2. Enter the search criteria and click on the 'Find Now' button.
    3. A list of schools will be returned matching the search criteria.
    4. Scroll through the list to find the school and click the 'Add School' link.  The non-public school will be added to the list of non-public schools where data can be entered for the Non-Public page.  Note: This school will be added alphabetically in the list of non-public schools.
    5. If the needed school is not found in the list, then the school will need to be added through the 'Directory Update' program.  Once the school has been added, then return to the LCP Application to add the non-public school to the list.
  7. If a non-public building for the District does not need to display in the list of participating schools, you can click on the 'Delete' link.  Note: This will only remove the non-public school from your list of participating schools and will not delete the school from the 'KSDE Directory'.
  8. Click on the 'Save All' button.
  9. Review and correct any returned errors.
  10. Leave a Comment, if applicable, and click the 'Save All' button.

Program Budget Summary

  1. Review the data pre-populated on the 'Program Budget Summary' page.
  2. This page is not editable, so if there are any changes needed, they will need to be done on the corresponding program page.

GEPA

1.     Indicate how the district intends to reduce barriers and meet the provisions of Section 427 by selecting at least one of the checkboxes on the GEPA page.

2.     Click on the ‘Save All’ button.

Assurances

  1. Review the Assurances.
  2. Click on the 'District Agrees' button at the bottom of the page.

Submit for Approval

  1. Click the 'Submit' button -- The application status will change to 'Submitted' and will become non-editable for all user levels except the 'KSDE User'.
  2. An e-mail will be automatically sent to the e-mail address listed on the 'District Contact' page informing you that the LCP Application has been submitted for the current Cycle.
  3. Your KSDE Consultant will review the data entered.  Based on the data, the LCP Application will either be 'Approved' or 'Disapproved'.

Reports

  1. Click the appropriate button for the required report:
    1. Print Grant Award Letters – This option will create a printable PDF Report for all federal program allocation grant awards included in the LCP Application (Title I, Title IIA, Title III, Immigrant, Title IVA, and Migrant).
    2. Print Blank Application -- This option will create a printable PDF Report for all of the screens from 'District Information' through 'Program Budget Summary' and will be blank except for the pre-populated Allocations and building information.
    3. Print Application -- This option will create a printable PDF Report for all of the screens from 'District Information' through 'Program Budget Summary' and will contain all data that has been saved.
    4. Print Report -- This option will create a printable PDF Report for the specific page selected from the list.  The report will contain all data that has been saved.

Note:  The reports selected will be for the Current Year and Cycle of the LCP Application.

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Errors

Errors will appear at the bottom of each page when the 'Calculate Totals and Save' or the 'Save All' button is clicked.  Click on the 'Show Details' link to view the errors. 

You can also click on the 'Submit for Approval' link in order to review all the errors for the entire LCP Application.

To view the Help text for the errors on the specific pages, click on the following links:

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