Submit for Approval Help

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Local Consolidated Plan Application (2018-2019)

Submit for Approval - Help

Submit for Approval
Local Consolidated Plan
Web Application
2018-2019

The Submit for Approval page can be viewed at any time as you are working through the LCP Application process.

Note: The Submit button will not appear until all of the required errors have been corrected.

Choose one of the links listed below for further clarification on how to fill out each section of the Submit for Approval page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Viewing Errors

GEPA
Assurances
Submit
Disapproval/Approval
Errors

Viewing Errors

Click on the 'Submit for Approval' menu link at any time throughout the LCP Application process to view any open error messages. The errors listed will be a combined list of all the errors that are currently present on each of the pages.

The errors can be sorted by any of the column headers, but it may be helpful to sort them by page. To go back to the page where the error appears, you can either click on the page link within the error or in the menu.

There will be a summary box below all of the error messages that will give the totals for each type/severity of error. The types of errors are:

Cannot Submit Application -- this error means that it must be corrected or the Application cannot be submitted.
Warning -- this error is informational only and the Application can be submitted if this error still appears.
Informational -- this error is informational only and the Application can be submitted if this error still appears.

Note: See Help pages for specific page to view the error messages. The error messages on the individual pages will be the same as the errors on this page.

Note: All user levels can view the errors on the 'Submit for Approval' page, but only authorized user levels will get a 'Submit' button once the errors have been corrected.

GEPA

Once all of the errors have been corrected for each program and before the LCP Application can be submitted, the GEPA page needs to be completed.

Click on the 'GEPA' link the menu.
Indicate how the district intends to reduce barriers and meet the provisions of Section 427 by selecting at least one of the checkboxes.
Click on the 'Save All' button at the bottom of the page.

Assurances

Once all of the errors have been corrected and before the LCP Application can be submitted, the Assurances need to be reviewed and agreed to.

Click on the 'Assurances' link the menu.
Review the Assurances.
Click on the 'District Agrees' button at the bottom of the page.

The date and time the Assurances were agreed to will display at the bottom of the 'Assurances' page and the 'Submit for Approval' page.

Submit

After the Assurances have been agreed to and all 'Cannot Submit Application' error messages have been corrected, then the 'Submit' button will appear for the users that have the access to submit the LCP Application.

The user levels that have Submit access are:

District Submit -- This level will be for District personnel who can update the data, and will have the authority to submit.
Multi-District Submit -- This level will be for Consortium personnel who can update the data, and will have the authority to submit.
KSDE User -- This level will be for KSDE users only who will be reviewing the LCP Applications.

Once the Submit button appears, the LCP Application can be submitted:

Click the 'Submit' button -- The application status will change to 'Submitted' and will become non-editable for all user levels except the 'KSDE User'.
An e-mail will be automatically sent to the e-mail address listed on the 'District Contact' page informing you that the LCP Application has been submitted for the current Cycle.
Your KSDE Consultant will review the data entered. Based on the data, the LCP Application will either be 'Approved' or 'Disapproved'.

Disapproval/Approval

Disapproval--

If the LCP Application is Disapproved, the KSDE Consultant will enter a Comment on the page where changes are needed.
Once the LCP Application is Disapproved, an e-mail will be automatically sent to the e-mail address listed on the 'District Contact' page informing you that the LCP Application has been disapproved for the current Cycle.
The status of the LCP Application will change to 'Disapproved' and will be editable.
It is recommended that you go to the 'Comments' page and review all the comments in order to quickly find where changes are needed.
Once all of the changes have been made and any errors have been corrected, go to the 'Submit for Approval' page and click the 'Submit' button.
An e-mail will be automatically sent to the e-mail address listed on the 'District Contact' page informing you that the LCP Application has been submitted for the current Cycle.
Your KSDE Consultant will review the changes made.

Approval--

Once your KSDE Consultant has reviewed all of the data and/or any requested changes, and there are no additional changes needed, the Consultant will Approve the LCP Application.
Once the LCP Application is Approved, an e-mail will be automatically sent to the e-mail address listed on the 'District Contact' page informing you that the LCP Application has been approved for the current Cycle.
The status of the LCP Application will change to 'Approved' and will not be editable.

Budget Amendments --

If changes are needed to the LCP Application, but the status of the current Cycle is 'Approved', then a 'Budget Amendment' must be created.
Go to the 'Select Cycle / Year' page and click the 'Budget Amendment' button. Note: All of the data for the previous Cycle will be retained.
Make any needed changes, then check for errors.
Once all changes are made and the errors are corrected, go to the 'Submit for Approval' page and click the 'Submit' button.
The LCP Application will then go back through the KSDE Consultant review process.

Errors

To view the Help text for the errors on the specific pages, click on the following links: