Title IIA Help

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Local Consolidated Plan Application (2018-2019)

Title IIA - Help

Title IIA
Local Consolidated Plan
Web Application
2018-2019

The Title IIA page is required if any Title IIA funds are retained. Note: If Title IIA funds are not retained, the screen can still be accessed, but the fields will not be editable.

Choose one of the links listed below for further clarification on how to fill out each section of the Title IIA page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning: If you enter data and do not save your data, it will not be saved when you close the page. You can choose to save the information after filling out the entire Title IIA page, but it is recommended to save occasionally so that information will not be lost.

Click on links for more information	Basic Directions
Budget Grid	Enter budget information in the Budget Grid. All available funds need to be accounted for in the Budget Grid. After completing the budget information in the grid, click on the 'Calculate Totals and Save' button. The amount in the 'Grand Total' field must equal the amount next to the heading ' Total Title IIA Funds Available'. When the 'Grand Total' amount equals ' Total Title IIA Funds Available' amount, click on the 'Calculate Totals and Save' button.
Indirect Cost	Use of indirect cost funds is optional, not required. If the district chooses not to use indirect cost, simply account for the entire amount of program funds in the budget grid. Click on the 'Calculate Totals and Save' button. If the district chooses to use all or part of its indirect cost, determine the allowable amount of indirect cost funds you wish to retain for program administration. Note the amount listed in the 'Maximum Indirect Cost Funds' field. Do not include the indirect cost amount in the budget grid. Account for the remaining program funds in the budget grid. Click on the 'Calculate Totals and Save' button. Your indirect cost amount will show up at the bottom of the budget grid as 'Indirect Cost'.
FTEs	If any portion of a staff's salary is paid with Title IIA funds (e.g., funds entered in row 100 Salaries), enter the prorated FTE amount under the specific category in the 'FTEs Paid with Title IIA Funds' section. The amount of FTEs can be entered in hundredths (Examples: 12.25; 0.05; etc.) The amount of FTEs will be calculated once you tab out of each field. In order to save this information, click on the 'Save All' button at the bottom of the page.
Content Areas	Check all Content Areas in which Title IIA services are provided. If the 'Other' checkbox has been checked, an explanation of the other Content Areas that are provided must be entered in the 'Other' text box. More than one Content Area may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Allowable Activities	For each section as required, insert the amount of 'Public' and/or 'Non-Public' funding, and the 'Number of Participating Public Staff' . Place a check in the activities that will be funded in each section. Note: The total amount of 'Public' and 'Non-Public' funding must equal the amount of the 'Total' field of the Budget Grid. This does not include indirect cost. In order to save this information, click on the 'Save All' button at the bottom of the page.
School District Comments	Type in Comments necessary to support information that has been entered on this screen. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
KSDE Comments	KSDE staff will enter comments they feel are necessary in completing the submission of information entered on this screen. If the LCP Application has been disapproved, the district will need to check this field for any changes that need to be made. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
Error Messages	Any validation errors for the page will be listed at the bottom of the page once either the 'Calculate Totals and Save' or 'Save All' buttons have been clicked. To view the errors, click on the 'Show Details' link. Review each error and make the appropriate corrections. Once the corrections have been made, click the 'Save All' button and review the error section once more. Note: It is important to follow this step in order to 'refresh' the error messages or you may not see the most current errors.

Budget Grid

Function Definitions -- Refer to the following budget expenditure codes for further clarification of specific functiondefinitions. Note: The 'Functions' are the columns of the Budget Grid.
1000 - Instruction	Includes the activities dealing directly with the interaction between teachers and students. Included here are the activities of aides or classroom assistants which assist in the instructional process.
2100 - Support Services (Students)	Activities designed to assess and improve the well-being of students and to supplement the teaching process. Include only staff in attendance and social work services, substance abuse, guidance, and health services.
2200 - Support Services (Instructional Staff)	Activities associated with assisting the instructional staff in planning, developing and evaluating the process of providing learning experiences for students. These activities include curriculum development, techniques of instruction, child development and understanding, staff training, etc.
2300 - Support Services (General Administration)	Activities concerned with the overall general administration of the program. These include all personnel and materials required to support the program. If a federal program is audited by a state auditor, the CPA audit costs may not be charged to the federal program.
2400 - Support Services (School Administration)	Activities that have been assigned in addition to the normal contract concerned with directing and managing the operation of a particular school. Examples would include extended days, Title I summer school or alternative high school.
2600 - Operation Building Services	Activities concerned with keeping the physical plant open, comfortable and safe for use and keeping the grounds, buildings and equipment in effective working condition and state of repair. May be used only if space would not be maintained in absence of federal funds.
2700 - Vehicle Operation Services (Note: This column is blacked out for Title IIA)	Activities concerned with conveying students to and from school, as provided by State and Federal law. This includes trips between home and school, and trips to and from school activities. Federal funds may not be used to supplant regular transportation costs.
3100 - Food Services Operations	Activities concerned with providing food to students and staff in a school or LEA on an incidental basis during activities for Local Consolidated Plan programs.
REAP	If ALL Title IIA funds are used for activities/services in a different program, the entire Title IIA allocation needs to be accounted for in this column. If a PORTION of the Title IIA funds are used for activities/services in a different program, the portion used for REAP flexibility needs to be accounted for in this column. The remaining Title IIA funds used for activities in Title IIA need to be accounted for in columns 1000 through 3100.

Object Definitions -- Refer to the following budget expenditure codes for further clarification of specific object definitions. Note: The 'Objects' are the rows of the Budget Grid.
100 - Salaries	Instructional salaries for full and part-time certified and noncertified employees.
200 - Employee Benefits	F.I.C.A., Group Insurance, Workman's Compensation, etc., for Personnel in 'Object' 100 above.
300 - Purchased Services	Into District: Consultants, counseling, guidance, medical, and accounting services.
400 - Purchased Property	Lease, repair, maintain, and rent property and equipment owned or used by the district.
500 - Other Purchased Services	Out of District: Staff travel, staff development, registration fees.
600 - Supplies/Materials	Items that can be consumed, worn out, or deteriorated through use. This includes software that was purchased independently of a hardware package.
700 - Property	Initial, additional, or replacement equipment. This includes software that was purchased as part of a hardware package.
800 - Other	Miscellaneous amount paid for goods and services not otherwise classified above.

Indirect Cost

Indirect Cost - The amount allowed for a district to help cover the costs of operating the program that would not be otherwise included in the program budget.

Examples would be: electricity, telephone fees, and supplies, such as paper, pens and paper clips.

Indirect cost rates are calculated by KSDE's School Finance Section based upon numbers the district submits on its Annual Report.

Use of the indirect cost is optional. Review the district's allocation letter to determine the indirect cost rate.

Formula for determining the indirect cost amount that can be set aside :
a. Program Allocation =	$41,237
b. Indirect cost rate =	3.32%
c. Indirect cost rate + 1 =	1.0332
d. a ($41,237) divided by c (1.0332) =	$39,912	Direct Cost
e. a ($41,237) minus d ($39,912) =	$1,326	Indirect Cost

Saving Budget Grid Data

Click on the following button: Note: Clicking this button will run the error checking for the page.

Calculate Totals and Save

Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title IIA Funds Available' field. Review the Error Messages at the bottom of the page.

Note: This button does not save the rest of the data on the page.

FTEs Paid with Title IIA Funds

In the 'FTEs Paid with Title IIA Funds' section, enter any FTEs that were paid with the Title IIA funds that were entered in row 100 (Salaries) of the Budget Grid. Note: If there is a value entered in row 100 (Salaries), but there is a not a value in the 'FTE' section, then an error will be returned.

FTE refers to Full-Time Equivalency. FTE is a prorated amount of time that the Title IIA program funds contributed to the salary of a staff member.

If the staff member's salary is funded entirely with Title IIA funds, enter 1 FTE.
If the staff member's salary is funded partially with Title IIA funds, enter the appropriate decimal fraction to the nearest hundredth. For example: if one-fourth of a teacher's salary is paid with Title IIA funds, enter 0.25 FTE in the 'Teachers' row.

Determine the FTE for each staff member funded with Title IIA funds and place the totals in the appropriate boxes.

Definitions :

Administrators - includes program administrators, evaluators, and coordinators.

Clerical Staff - includes secretaries, records transfer staff, and other classified personnel not involved with instruction.

Professional Development Providers - includes individuals responsible for providing ongoing and sustained professional development training/activities.

Teachers - includes those responsible for providing instruction or training in any course or subject and certified with the appropriate endorsement for the subject and level of assignment.

Technology Staff - individuals whose main responsibility is to provide support for technology infrastructure and technical staff development.

Content Areas

Based on the results of the needs assessment, review the areas of need as well as the focus areas that will address those identified needs to assist the district in developing and supporting a high-quality teaching force.

Focus on using practices grounded in scientifically based research to prepare, train and recruit high-quality teachers so as to raise student achievement in the academic subjects.

Professional development activities should be sustained, ongoing and be part of a larger, systemic, professional development plan.

Check the applicable 'Content Areas' listed below:
ESOL/Bilingual	Reading
Language Arts	Science
Mathematics	Technology
Professional Development	Other (Please explain)

Allowable Activities

For each applicable section, enter the amount of Public Funding, Number of Participating Staff, and/or Non-Public Funding. Note: The Indirect Cost should not be included in the Allowable Activities. The amount from the 'Total' row of the Budget Grid is the amount of funds that will need to be entered in the Allowable Activities section.

Recruitment/Hiring :
Alternative routes to teacher certification	Recruit qualified professionals from other fields including paraprofessionals and provide alternative routes to teacher certification.
Hiring highly qualified teachers	Develop and implement mechanisms to assist schools in recruiting and retaining highly qualified teachers including specialists in core academic subjects and principals.
Reducing class size	Recruit and hire highly qualified teachers to reduce class size, particularly in the early grades.
Scholarships, signing bonuses, or other financial incentives	Develop and implement initiatives to assist in recruiting and hiring highly qualified teachers such as: scholarships and signing bonuses in academic subjects where there exists a shortage of highly qualified teachers.
Special needs teachers	Train highly qualified teachers of special needs and/or special children to provide increased individualized instruction.
Teaching specialist	Train/hire teaching specialists in core academic subjects to provide increased individualized instruction.
Improving quality of teachers	Provide training in one or more core academic subjects and training to improve teaching practices to support that.
Professional Development :
Improving classroom behavior	Provide training in improving student classroom behavior and identifying early and appropriate interventions to help students with special needs.
Improving instructional practices	Improve the knowledge and instructional practices of teachers, principals, and/or paraprofessionals to teach students with different learning styles, particularly students with disabilities, students with special learning needs, and students with limited English proficiency.
Improving quality of principals and superintendents	Improve the quality of principals and superintendents, including the development and support of academics to help them become outstanding managers and educational leaders.
Improving student achievement	Improve the knowledge of teachers, principals, and/or paraprofessionals in core academic subjects, as well as effective strategies, methods, and skills to improve student academic achievement.
Technology Integration	Train teachers and principals to integrate technology into curricula and instruction.
Using data to drive instruction	Provide training on using and understanding data and assessments to improve student learning.
Addressing issues related to school conditions for student learning	Train teachers and leaders to promote safety, positive peer interaction, identify drug and alcohol abuse, and work with students who have chronic absenteeism.
Mechanisms for appropriate treatment and intervention services	The use of referral mechanisms that effectively link such children to appropriate treatment and intervention services in the school and in the community, where appropriate.
How to refer students affected by trauma or at risk of mental illness	The techniques and supports needed to help educators understand when and how to refer students affected by trauma and children with, or at risk of, mental illness.
Training for school personnel regarding how to prevent and recognize child sexual abuse	Training for all school personnel, including teachers, principals, other school leaders, specialized instructional support personnel, and paraprofessionals, regarding how to prevent and recognize child sexual abuse.
Supporting instructional services provided by effective library programs	Supporting the instructional services provided by effective school library programs.
Providing comprehensive systems to support teachers and leaders in STEM	Developing and providing professional development and other comprehensive systems of support for teachers, principals, or other school leaders to promote high quality instruction and instructional leadership in science, technology, engineering, and mathematics subjects, including computer science.
Effective strategies to integrate rigorous academic content, CTE, and work-based learning	Provide high quality professional development for teachers, principals, or other school leaders on effective strategies to integrate rigorous academic content, career and technical education, and work-based learning (if appropriate), which may include providing common planning time, to help prepare students for postsecondary education and the workforce.
Increasing knowledge on instruction in early childhood education through age 8	Provide programs and activities to increase the ability of principals or other school leaders to support teachers, teacher leaders, early childhood educators, and other professionals to meet the needs of students through age 8, which may include providing joint professional learning and planning activities for school staff and educators in preschool programs that address the transition to elementary school.
Retention :
Developing feedback mechanisms to improve school working conditions	Developing feedback mechanisms to improve school working conditions, including through periodically and publicly reporting results of educator support and working conditions feedback.
Mentor program	Provide Teacher mentoring programs.
Professional growth/multiple career paths	Support teacher advancement initiatives that promote professional growth/multiple career paths. Note: Programs that provide teachers and principals with merit pay, pay differential, and/or monetary bonuses should be linked to measurable increases in student academic achievement produced by the efforts of the teacher or principal.
Staff demonstrating records of success	Provide incentives, including financial incentives to retain teachers and/or principals with a record of success in improving academic achievement.
Staff in high needs schools	Develop and implement initiatives to promote retention of highly qualified teachers and principals in school with a high percentage of low achieving students.
Support for staff in their first three years	Design and implement induction and support programs for teachers and principals in their first 3 years of employment.
Other :
Forming partnerships between school-based mental health programs and public or private mental health organizations	Forming partnerships between school-based mental health programs and public or private mental health organizations
Evidence-based activities as approved by the state	Carrying out other activities that are evidence-based, to the extent the state (in consultation with local educational agencies in the state) determines that such evidence is reasonably available and identified by the local educational agency that meets the purpose of Title IIA.

Comments

Enter any necessary comments in the 'School District Comments' box. Note: There is a limit of 1000 characters.

Saving Data

Click on the following button: Note: Clicking this button will run the error checking for the page.
Calculate Totals and Save	Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title IIA Funds Available' field. Review the Error Messages at the bottom of the page.
Save All	Clicking this button will save all of the data entered on the page, including the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title IIA Funds Available' field. Review the Error Messages at the bottom of the page.

Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note: Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'Title IIA' page:

Error (alphabetical)

Definition/Process

Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.

Check the applicable selections in the 'Content Areas' section.

This error will appear if Title IIA funds have been retained and there has not been a selection checked in the 'Content Areas' section.

--> Check all selections that apply in the 'Content Areas' section.

If any FTEs are funded with Title IIA Salary funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.

This error will appear if the number of 'FTEs Paid with Title IIA Funds' has been entered, but there is not a value in row 100 (Salaries).

--> Enter the amount of Title IIA funds that were used to pay any portion of a staff's salary in row 100 (Salaries).

If any portion of a staff's salary is paid with Title IIA funds, you must enter the prorated FTE amount under the specific category of 'FTEs Paid with Title IIA Funds'.

This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the 'FTEs Paid with Title IIA Funds' section.

--> Enter the number of 'FTEs Paid with Title IIA Funds'.

If funds were used for Other, you must check the ways in which the funds were used.

This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the Other' section of 'Allowable Activities', but none of the selections have been checked.

--> Place a check next to each of the applicable items listed in the Other' section of 'Allowable Activities'.

If funds were used for Professional Development, you must check the ways in which the funds were used.

This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the 'Professional Development' section of 'Allowable Activities', but none of the selections have been checked.

--> Place a check next to each of the applicable items listed in the 'Professional Development' section of 'Allowable Activities'.

If funds were used for Recruitment/Hiring, you must check the ways in which the funds were used.

This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the 'Recruitment/Hiring' section of 'Allowable Activities', but none of the selections have been checked.

--> Place a check next to each of the applicable items listed in the 'Recruitment/Hiring' section of 'Allowable Activities'.

If funds were used for Retention, you must check the ways in which the funds were used.

This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the 'Retention' section of 'Allowable Activities', but none of the selections have been checked.

--> Place a check next to each of the applicable items listed in the 'Retention' section of 'Allowable Activities'.

If the checkbox was checked in the Allowable Activities Professional Development area, then you must enter an amount.

This error will appear if a checkbox has been checked in the 'Professional Development' section of 'Allowable Activities', but an amount greater than zero has not been entered in either the ‘Public Funding’ or ‘Non-Public Funding’ fields in this section.

--> Enter an amount greater than zero in the 'Public Funding’ or ‘Non-Public Funding’ fields in the Professional Development section of Allowable Activities.

Please budget an additional <amount> in the Allowable Activities section.

Example: Please budget an additional 5450 in the Allowable Activities section.

This error will appear if the amounts that have been entered in the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'.

--> Enter the amount required in the 'Allowable Activities' section in the 'Public' or 'Non-Public' fields per the error message.

Please enter the number of participating staff that will be utilized for the following sections:

Example: Please enter the number of participating staff that will be utilized for the following sections:

Recruitment/Hiring

Professional Development

Retention

Other

This error will appear if the ‘Number of Participating Staff’ fields have not been completed for each section in Allowable Activities.

--> Enter the ‘Number of Participating Staff’ for each section in Allowable Activities.

Please explain what other Content Areas will be funded with Title IIA funds in the Other comment box.

This error will appear if the 'Other (Please explain)' checkbox has been checked in the 'Content Areas' section, but there has not been an explanation entered in the 'Other' text box.

--> Enter an explanation of other Content Areas that will be funded with Title IIA funds in the 'Other' text box.

Since you have entered a comment in the 'Other' text box, you must check 'Other' in the Content Areas section.

This error will appear if there has been an explanation entered in the 'Other' text box of the 'Content Areas' section, but the 'Other, please explain' checkbox has not been checked.

--> Check the 'Other, please explain' checkbox in the 'Content Areas' section.

The 'Grand Total' field must be equal to 'Total Title IIA Funds Available".

This error will appear if the value in the 'Grand Total' field does not match the 'Total Title IIA Funds Available' field.

--> Adjust the values entered in the Budget Grid to make the 'Grand Total' match the 'Total Title IIA Funds Available' field.

The 'Indirect Cost' field must be less than or equal to the 'Maximum Indirect Cost Funds' per the calculation.

This error will appear if the amount of 'Indirect Cost' is greater than the 'Maximum Indirect Cost Funds' field.

--> Adjust the values entered in the Budget Grid to make the 'Indirect Cost' field equal to or less than the 'Maximum Indirect Cost Funds' field.

The total of the 'Public Funding' and 'Non-Public' funding fields must be equal to the 'Total' field of the Budget Grid.

This error will appear if the total amount of the 'Public' and 'Non-Public' funding fields of the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'.

--> Adjust the values entered in the 'Allowable Activities' section to make the total of the 'Public' and 'Non-Public' funding fields equal to the 'Total' field of the 'Budget Grid'.

The value in row 600 (Supplies & Materials) of the Budget Grid must be less than or equal to the amount in the 'Professional Development' section of 'Allowable Activities'.

This error will appear if the value entered in row 600 (Supplies/Materials) has exceeded the amount entered in the 'Professional Development' section of 'Allowable Activities'.

--> Adjust the values entered in the 'Budget Grid' or 'Allowable Activities' to make the total value in row 600 (Supplies/Materials) equal to or less than the amount entered in the 'Professional Development' section of 'Allowable Activities'.

The value in the "Total Title IIA Funds Available REAP Amount" does not match the budget total of the REAP column.

This error will appear if the value in the REAP column does not equal the 'Total Title IIA Funds Available REAP Amount' field.

--> Adjust the values entered in the 'REAP' column of the 'Budget Grid' to equal the 'Total Title IIA Funds Available REAP Amount' field.

You must enter the public and/or non-public funds that were used for Other.

This error will appear if a selection is checked in the ‘Other' section of 'Allowable Activities', but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields.

--> Enter the amount of 'Public' and 'Non-Public' funding used for ‘Other' in the 'Allowable Activities' section.

You must enter the Public and/or Non-Public funds that were used for Professional Development.

This error will appear if a selection is checked in the 'Professional Development' section of 'Allowable Activities', but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields.

--> Enter the amount of 'Public' and 'Non-Public' funding used for 'Professional Development' in the 'Allowable Activities' section.

You must enter the Public and/or Non-Public funds that were used for Recruitment/Hiring.

This error will appear if a selection is checked in the 'Recruitment/Hiring' section of 'Allowable Activities', but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields.

--> Enter the amount of 'Public' and 'Non-Public' funding used for 'Recruitment/Hiring' in the 'Allowable Activities' section.

You must enter the Public and/or Non-Public funds that were used for Retention.

This error will appear if a selection is checked in the 'Retention' section of 'Allowable Activities', but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields.

--> Enter the amount of 'Public' and 'Non-Public' funding used for 'Retention' in the 'Allowable Activities' section.