State ESOL Help

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Local Consolidated Plan Application (2018-2019)

State ESOL - Help

State ESOL
Local Consolidated Plan
Web Application
2018-2019

The State ESOL page is required if your district plans to spend any State funds to serve ESOL students.

Choose one of the links listed below for further clarification on how to fill out each section of the State ESOL page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning: If you enter data and do not save your data, it will not be saved when you close the page. You can choose to save the information after filling out the entire State ESOL page, but it is recommended to save occasionally so that information will not be lost.

Click on links for more information	Basic Directions
Student Contact Hours	1. Enter the approximate number of 'Student Contact Hours' in column 1, then tab out of the field. Full Day -- A student who spends the full school day in a classroom in which the instructor is a qualified teacher and classroom course content has been modified to meet the needs of the LEP learners in the class will count as one full time equivalency (FTE) (6 contact hours). Pull-Out or Other Program Model -- A student who is pulled out from the regular classroom to receive ESOL/Bilingual instruction will count for the actual time that the student receives specialized ESOL/Bilingual instruction from qualified personnel. For example, a student who receives one hour of ESOL class per day will count as one contact hour. Students may not be pulled out for the entire day. Paraprofessional of In-Class Support -- A student who has the support of a qualified paraprofessional will count for the actual time that the paraprofessional provides specialized ESOL/Bilingual instructional support. For example, a student who receives 30 minutes of help each day during math class from a qualified paraprofessional will count as 0.5 hours. The computer will automatically update the remaining fields, once tabbed out of column 1. Column 6 is the district's total estimated ESOL funding amount. Please note that the funding level indicated in this application is an estimate. Final funding will be based on the district's audited September 20 count. Note: In order to display the 'State ESOL' funding on the 'Allocations' page, the 'Save All' button must be clicked.
Budget Grid	1. Enter budget information in the Budget Grid. All available funds from Column 6 ('Total Estimated State ESOL Funding') of the 'Student Contact Hours' grid need to be accounted for in the Budget Grid. 2. After completing the budget information in the grid, click on the 'Calculate Totals and Save' button. 3. The amount in the 'Total' field must equal Column 6 ('Total Estimated State ESOL Funding') of the 'Student Contact Hours' grid. When the 'Total' amount equals Column 6 ('Total Estimated State ESOL Funding') of the 'Student Contact Hours' grid, click on the 'Calculate Totals and Save' button.
FTEs	If any portion of a staff's salary is paid with State ESOL funds (e.g., funds entered in row 100 (Salaries)), enter the prorated FTE amount under the specific category in the 'FTEs Paid with State ESOL Funds' section. The amount of FTEs can be entered in hundredths (Examples: 12.25; 0.05; etc.) The amount of FTEs will be calculated once you tab out of each field. In order to save this information, click on the 'Save All' button at the bottom of the page.
Content Areas	Check all Content Areas in which State ESOL services are provided. If the 'Other' checkbox has been checked, an explanation of the other Content Areas that are provided must be entered in the 'Other' text box. More than one Content Area may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Delivery Systems	Check all Delivery Systems that are implemented in providing State ESOL services. More than one Delivery System may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Number of Personnel	Identify the total unduplicated number of certified teachers in the categories related to ESOL endorsement. Identify the total unduplicated number of Teacher Aides and or Paraprofessionals who are Bilingual or Non-Bilingual. In order to save this information, click on the 'Save All' button at the bottom of the page.
School District Comments	Type in Comments necessary to support information that has been entered on this screen. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
KSDE Comments	KSDE staff will enter comments they feel are necessary in completing the submission of information entered on this screen. If the LCP Application has been disapproved, the district will need to check this field for any changes that need to be made. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
Error Messages	Any validation errors for the page will be listed at the bottom of the page once either the 'Calculate Totals and Save' or 'Save All' buttons have been clicked. To view the errors, click on the 'Show Details' link. Review each error and make the appropriate corrections. Once the corrections have been made, click the 'Save All' button and review the error section once more. Note: It is important to follow this step in order to 'refresh' the error messages or you may not see the most current errors.

Student Contact Hours

How to Count ESOL/Bilingual Student Contact Hours:

Full Day -- A student who spends the full school day in a classroom in which the instructor is a qualified teacher and classroom course content has been modified to meet the needs of the LEP learners in the class will count as one full time equivalency (FTE) (6 contact hours).

Pull-Out or Other Program Model - A student who is pulled out from the regular classroom to receive ESOL/Bilingual instruction will count for the actual time that the student receives specialized ESOL/Bilingual instruction from qualified personnel. For example, a student who receives one hour of ESOL class per day will count as one contact hour. Students may not be pulled out for the entire day.

Paraprofessional or In-Class Support - A student who has the support of a qualified paraprofessional will count for the actual time that the paraprofessional provides specialized ESOL/Bilingual instructional support. For example, a student who receives 30 minutes of help each day during math class from a qualified paraprofessional will count as 0.5 hours.

How is the Estimated State ESOL Funding Calculated?
Column 1 (Student Contact Hours)	Enter the approximate number of 'Student Contact Hours', rounded to the nearest hundredth (0.01).
Column 2 (Full-Time Equivalent (FTE))	The application divides the 'Student Contact Hours' by 6 to determine the 'Full Time Equivalent', rounding the resulting 'Full Time Equivalent' to the nearest ten-thousandth (0.0001).
Column 3 (ESOL Weighted Amount)	The application multiplies the 'Full Time Equivalent' number by 0.395 (the 'ESOL Weighted Amount').
Column 4 (Weighted FTE)	The resulting 'Weighted FTE' is rounded to the nearest tenth (0.1).
Column 5 (General State Aid Per Pupil Amount)	The application multiplies the 'Weighted FTE' by 4006 ('General State Aid Per Pupil Amount') to determine your district's 'Total Estimated ESOL State Funding'.
Column 6 (Total Estimated State ESOL Funding)	Please note that the funding level indicated in this application is an estimate. Final funding will be based on the district's audited September 20 count. The resulting 'Total Estimated State ESOL Funding' will be rounded to the nearest whole number (1).

Example: (without any 'Student Contact Hours' entered)

1 Student Contact Hours		2 Full-Time Equivalent (FTE)		3 ESOL Weighted Amount		4 Weighted FTE		5 General State Aid Per Pupil Amount		6 Total Estimated State ESOL Funding
	/ 6 =		X	0.395	=		X	$4,006	=

Example: (with 100 'Student Contact Hours' entered)

1 Student Contact Hours		2 Full-Time Equivalent (FTE)		3 ESOL Weighted Amount		4 Weighted FTE		5 General State Aid Per Pupil Amount		6 Total Estimated State ESOL Funding
100.00	/ 6 =	16.6667	X	0.395	=	6.6	X	$4,006	=	$26,440

The 'Total Estimated State ESOL Funding' is $26,440. This is the amount that will need to be entered in to the State ESOL Budget Grid.

Budget Grid

Function Definitions -- Refer to the following budget expenditure codes for further clarification of specific functiondefinitions. Note: The 'Functions' are the columns of the Budget Grid.
1000 - Instruction	Includes the activities dealing directly with the interaction between teachers and students. Included here are the activities of aides or classroom assistants which assist in the instructional process.
2100 - Support Services (Students)	Activities designed to assess and improve the well-being of students and to supplement the teaching process. Include only staff in attendance and social work services, substance abuse, guidance, and health services.
2200 - Support Services (Instructional Staff)	Activities associated with assisting the instructional staff in planning, developing and evaluating the process of providing learning experiences for students. These activities include curriculum development, techniques of instruction, child development and understanding, staff training, etc.
2300 - Support Services (General Administration) (Note: This column is blacked out for State ESOL)	Activities concerned with the overall general administration of the program. These include all personnel and materials required to support the program. If a federal program is audited by a state auditor, the CPA audit costs may not be charged to the federal program.
2400 - Support Services (School Administration)	Activities that have been assigned in addition to the normal contract concerned with directing and managing the operation of a particular school. Examples would include extended days, Title I summer school or alternative high school.
2600 - Operation Building Services (Note: This column is blacked out for State ESOL)	Activities concerned with keeping the physical plant open, comfortable and safe for use and keeping the grounds, buildings and equipment in effective working condition and state of repair. May be used only if space would not be maintained in absence of federal funds.
2700 - Vehicle Operation Services	Activities concerned with conveying students to and from school, as provided by State and Federal law. This includes trips between home and school, and trips to and from school activities. Federal funds may not be used to supplant regular transportation costs.
3100 - Food Services Operations	Activities concerned with providing food to students and staff in a school or LEA on an incidental basis during activities for Local Consolidated Plan programs.

Object Definitions -- Refer to the following budget expenditure codes for further clarification of specific object definitions. Note: The 'Objects' are the rows of the Budget Grid.
100 - Salaries	Instructional salaries for full and part-time certified and noncertified employees.
200 - Employee Benefits	F.I.C.A., Group Insurance, Workman's Compensation, etc., for Personnel in 'Object' 100 above.
300 - Purchased Services	Into District: Consultants, counseling, guidance, medical, and accounting services.
400 - Purchased Property	Lease, repair, maintain, and rent property and equipment owned or used by the district.
500 - Other Purchased Services	Out of District: Staff travel, staff development, registration fees.
600 - Supplies/Materials	Items that can be consumed, worn out, or deteriorated through use. This includes software that was purchased independently of a hardware package.
700 - Property	Initial, additional, or replacement equipment. This includes software that was purchased as part of a hardware package.
800 - Other	Miscellaneous amount paid for goods and services not otherwise classified above.

Saving Budget Grid Data

Click on the following button: Note: Clicking this button will run the error checking for the page.

Calculate Totals and Save

Clicking this button will save all of the data entered in the Budget Grid. Review the Error Messages at the bottom of the page.

Note: This button does not save the rest of the data on the page.

FTEs Paid with State ESOL Funds

In the 'FTEs Paid with State ESOL Funds' section, enter any FTEs that were paid with the State ESOL funds that were entered in row 100 (Salaries) of the Budget Grid. Note: If there is a value entered in row 100 (Salaries), but there is a not a value in the 'FTE' section, then an error will be returned.

FTE refers to Full-Time Equivalency. FTE is a prorated amount of time that the State ESOL program funds contributed to the salary of a staff member.

If the staff member's salary is funded entirely with State ESOL funds, enter 1 FTE.
If the staff member's salary is funded partially with State ESOL funds, enter the appropriate decimal fraction to the nearest hundredth. For example: if one-fourth of a teacher's salary is paid with State ESOL funds, enter 0.25 FTE in the 'Teachers' row.

Determine the FTE for each staff member funded with State ESOL funds and place the totals in the appropriate boxes.

Definitions :

Administrators - includes program administrators, evaluators, and coordinators.

Clerical Staff - includes secretaries, records transfer staff, and other classified personnel not involved with instruction.

Guidance/Counseling - includes counselors.

Paraprofessionals - includes noncertified personnel employed to supervise pupils in non-instructional activities working under the direct supervision of certified personnel.

Parent Liaison - includes an individual responsible for coordinating parent involvement activities and/or facilitates parent/school communication.

Professional Development Providers - includes individuals responsible for providing ongoing and sustained professional development training/activities.

Teachers - includes those responsible for providing instruction or training in any course or subject and certified with the appropriate endorsement for the subject and level of assignment.

Translators - individuals whose main responsibility is to provide translation services and is not involved with instructional activities.

Content Areas/Delivery Systems

When providing services, consider the content area in which services will be provided, when services will be provided and how the services will be delivered.

Instruction must be provided by Highly Qualified staff and must be planned to improve student achievement.

Services should also be based on and include strategies that extend learning time, help provide an accelerated, high-quality curriculum, including applied learning and minimize removing children from the regular classroom during regular school hours.

Federal resources must be used to SUPPLEMENT rather than SUPPLANT services provided to participating children. This means that federal funds cannot take the place of state and/or local funds that have been used in the past to provide a particular service.

Check the applicable 'Content Areas' listed below:		Check the applicable 'Delivery Systems' listed below:
ESOL/Bilingual	Preschool	Before/After School
Family Literacy	Professional Development	During School Day
Language Arts	Reading	Extended Year
Library Media	Science	In-Class
Mathematics	Technology	Pull-Out
Parent Involvement	Other (Please explain)	Summer School
		Weekends

Number of Personnel

Identify the total unduplicated number of certified teachers in the categories related to ESOL endorsement.

Number of Certified Teachers with:

ESOL Endorsement

ESOL Endorsement Plan on file with the district

Identify the total unduplicated number of Teacher Aides and or Paraprofessionals who are Bilingual or Non-Bilingual.

Number of Teacher Aides/Paraprofessionals who are:

Bilingual

Non-Bilingual

Comments

Enter any necessary comments in the 'School District Comments' box. Note: There is a limit of 1000 characters.

Saving Data

Click on the following button: Note: Clicking this button will run the error checking for the page.
Calculate Totals and Save	Clicking this button will save all of the data entered in the Budget Grid. Review the Error Messages at the bottom of the page.
Save All	Clicking this button will save all of the data entered on the page, including the Budget Grid. Review the Error Messages at the bottom of the page.

Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note: Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'State ESOL' page:

Error	Definition/Process
Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.
Check the applicable selections in the ‘Content Areas’ section.	This error will appear if State ESOL funds have been retained and there has not been a selection checked in the 'Content Areas' section. --> Check all selections that apply in the 'Content Areas' section.
Check the applicable selections in the ‘Delivery Systems’ section.	This error will appear if State ESOL funds have been retained and there has not been a selection checked in the 'Delivery Systems' section. --> Check all selections that apply in the 'Delivery Systems' section.
If any FTEs are funded with ESOL Salary funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.	This error will appear if the number of 'FTEs Paid with State ESOL Funds' has been entered, but there is not a value in row 100 (Salaries). --> Enter the amount of State ESOL funds that were used to pay any portion of a staff's salary in row 100 (Salaries).
If any portion of a staff's salary is paid with State ESOL funds, then you must enter the prorated FTE amount under the specific category of 'FTEs Paid with State ESOL Funds'.	This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the 'FTEs Paid with State ESOL Funds' section. --> Enter the number of 'FTEs Paid with State ESOL Funds'.
Please enter the number of certified teachers with an ESOL Endorsement or and ESOL Endorsement Plan on file with the district.	This error will appear if the ‘Number of certified teachers with ESOL Endorsements’ or ‘Number of certified teachers with ESOL Endorsement Plans on file with the district’ fields have not been completed. --> Enter the number of teachers who fit in each category.
Please explain what other Content Areas will be funded with State ESOL funds in the Other comment box.	This error will appear if the 'Other, please explain' checkbox has been checked in the 'Content Areas' section, but there has not been an explanation entered in the 'Other' text box. --> Enter an explanation of other Content Areas that will be funded with Title IVA funds in the 'Other' text box.
Since you have entered a comment in the 'Other' text box, you must check 'Other' in the Content Areas section.	This error will appear if there has been an explanation entered in the 'Other' text box of the 'Content Areas' section, but the 'Other, please explain' checkbox has not been checked. --> Check the 'Other, please explain' checkbox in the 'Content Areas' section.
The ‘Total’ field must be equal to column 6 (Total Estimated State ESOL Funding).	This error will appear if the total of the budget grid does not match column 6 of the estimated funding grid. --> Enter and adjust values in the budget grid until it matches the ‘Total Estimated State ESOL Funding’.