Title III Help

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Local Consolidated Plan Application (2018-2019)

Immigrant - Help

Immigrant
Local Consolidated Plan
Web Application
2018-2019

The Immigrant page is required if any Immigrant funds are retained. Note: If Immigrant funds are not retained, the screen can still be accessed, but the fields will not be editable.

Choose one of the links listed below for further clarification on how to fill out each section of the Immigrant page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning: If you enter data and do not save your data, it will not be saved when you close the page. You can choose to save the information after filling out the entire Immigrant page, but it is recommended to save occasionally so that information will not be lost.

Click on links for more information	Basic Directions
Budget Grid	Enter budget information in the Budget Grid. All available funds need to be accounted for in the Budget Grid. After completing the budget information in the grid, click on the 'Calculate Totals and Save' button. The amount in the 'Grand Total' field must equal the amount next to the heading ' Total Immigrant Funds Available'. When the 'Grand Total' amount equals ' Total Immigrant Funds Available' amount, click on the 'Calculate Totals and Save' button.
Indirect Cost	Use of indirect cost funds is optional, not required. If the district chooses not to use indirect cost, simply account for the entire amount of program funds in the budget grid. Click on the 'Calculate Totals and Save' button. If the district chooses to use all or part of its indirect cost, determine the allowable amount of indirect cost funds you wish to retain for program administration. Note the amount listed in the 'Maximum Indirect Cost Funds' field. Do not include the indirect cost amount in the budget grid. Account for the remaining program funds in the budget grid. Click on the 'Calculate Totals and Save' button. Your indirect cost amount will show up at the bottom of the budget grid as 'Indirect Cost'.
FTEs	If any portion of a staff's salary is paid with Immigrant funds (e.g., funds entered in row 100 Salaries), enter the prorated FTE and Headcount amounts under the specific category in the 'FTEs Paid with Immigrant Funds' section. The amount of FTEs can be entered in hundredths (Examples: 12.25; 0.05; etc.) The amount of Headcounts can be entered in whole numbers (Examples: 12; 1, etc.) The amount of FTEs and Headcounts will be calculated once you tab out of each field. In order to save this information, click on the 'Save All' button at the bottom of the page.
Content Areas	Check all Content Areas in which Immigrant services are provided. If the 'Other' checkbox has been checked, an explanation of the other Content Areas that are provided must be entered in the 'Other' text box. More than one Content Area may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Delivery Systems	Check all Delivery Systems that are implemented in providing Immigrant services. More than one Delivery System may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Number of Students	Provide the total count of Immigrant students who are receiving services funded with Immigrant funds. In order to save this information, click on the 'Save All' button at the bottom of the page.
Allowable Activities	For each section as required, insert the amount of 'Public' and/or 'Non-Public' funding, and the 'Number of Participating Public Staff' . Place a check in the activities that will be funded in each section. If the ‘Other (Please explain)’ checkbox has been checked, an explanation of the other Allowable Activity must be entered in the ‘Other, please explain’ text box. Note: The total amount of 'Public' and 'Non-Public' funding must equal the amount of the 'Total' field of the Budget Grid. This does not include indirect cost. In order to save this information, click on the 'Save All' button at the bottom of the page.
School District Comments	Type in Comments necessary to support information that has been entered on this screen. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
KSDE Comments	KSDE staff will enter comments they feel are necessary in completing the submission of information entered on this screen. If the LCP Application has been disapproved, the district will need to check this field for any changes that need to be made. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
Error Messages	Any validation errors for the page will be listed at the bottom of the page once either the 'Calculate Totals and Save' or 'Save All' buttons have been clicked. To view the errors, click on the 'Show Details' link. Review each error and make the appropriate corrections. Once the corrections have been made, click the 'Save All' button and review the error section once more. Note: It is important to follow this step in order to 'refresh' the error messages or you may not see the most current errors.

Purpose: The purpose of Immigrant is to provide enhanced instructional opportunities for immigrant children and youth.

Budget Grid

Function Definitions -- Refer to the following budget expenditure codes for further clarification of specific functiondefinitions. Note: The 'Functions' are the columns of the Budget Grid.
1000 - Instruction	Includes the activities dealing directly with the interaction between teachers and students. Included here are the activities of aides or classroom assistants which assist in the instructional process.
2100 - Support Services (Students)	Activities designed to assess and improve the well-being of students and to supplement the teaching process. Include only staff in attendance and social work services, substance abuse, guidance, and health services.
2200 - Support Services (Instructional Staff)	Activities associated with assisting the instructional staff in planning, developing and evaluating the process of providing learning experiences for students. These activities include curriculum development, techniques of instruction, child development and understanding, staff training, etc.
2300 - Support Services (General Administration)	Activities concerned with the overall general administration of the program. These include all personnel and materials required to support the program. If a federal program is audited by a state auditor, the CPA audit costs may not be charged to the federal program.
2400 - Support Services (School Administration)	Activities that have been assigned in addition to the normal contract concerned with directing and managing the operation of a particular school. Examples would include extended days, Title I summer school or alternative high school.
2600 - Operation Building Services	Activities concerned with keeping the physical plant open, comfortable and safe for use and keeping the grounds, buildings and equipment in effective working condition and state of repair. May be used only if space would not be maintained in absence of federal funds.
2700 - Vehicle Operation Services (Note: This column is blacked out for Immigrant)	Activities concerned with conveying students to and from school, as provided by State and Federal law. This includes trips between home and school, and trips to and from school activities. Federal funds may not be used to supplant regular transportation costs.
3100 - Food Services Operations	Activities concerned with providing food to students and staff in a school or LEA on an incidental basis during activities for Local Consolidated Plan programs.
REAP (Note: This column is blacked out for Immigrant)	If ALL Immigrant funds are used for activities/services in a different program, the entire Immigrant allocation needs to be accounted for in this column. If a PORTION of the Immigrant funds are used for activities/services in a different program, the portion used for REAP flexibility needs to be accounted for in this column. The remaining Immigrant funds used for activities in Immigrant need to be accounted for in columns 1000 through 3100.

Object Definitions -- Refer to the following budget expenditure codes for further clarification of specific object definitions. Note: The 'Objects' are the rows of the Budget Grid.
100 - Salaries	Instructional salaries for full and part-time certified and noncertified employees.
200 - Employee Benefits	F.I.C.A., Group Insurance, Workman's Compensation, etc., for Personnel in 'Object' 100 above.
300 - Purchased Services	Into District: Consultants, counseling, guidance, medical, and accounting services.
400 - Purchased Property	Lease, repair, maintain, and rent property and equipment owned or used by the district.
500 - Other Purchased Services	Out of District: Staff travel, staff development, registration fees.
600 - Supplies/Materials	Items that can be consumed, worn out, or deteriorated through use. This includes software that was purchased independently of a hardware package.
700 - Property	Initial, additional, or replacement equipment. This includes software that was purchased as part of a hardware package.
800 - Other	Miscellaneous amount paid for goods and services not otherwise classified above.

Indirect Cost

Indirect Cost - The amount allowed for a district to help cover the costs of operating the program that would not be otherwise included in the program budget.

Examples would be: electricity, telephone fees, and supplies, such as paper, pens and paper clips.

Indirect cost rates are calculated by KSDE's School Finance Section based upon numbers the district submits on its Annual Report.

Use of the indirect cost is optional. Review the district's allocation letter to determine the indirect cost rate.

Formula for determining the indirect cost amount that can be set aside :
a. Program Allocation =	$41,237
b. Indirect cost rate =	3.32%
c. Indirect cost rate + 1 =	1.0332
d. a ($41,237) divided by c (1.0332) =	$39,912	Direct Cost
e. a ($41,237) minus d ($39,912) =	$1,326	Indirect Cost

Saving Budget Grid Data

Click on the following button: Note: Clicking this button will run the error checking for the page.

Calculate Totals and Save

Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Immigrant Funds Available' field. Review the Error Messages at the bottom of the page.

Note: This button does not save the rest of the data on the page.

FTEs Paid with Title Immigrant Funds

In the 'FTEs Paid with Immigrant Funds' section, enter any FTEs and the Headcount that were paid with the Immigrant funds that were entered in row 100 (Salaries) of the Budget Grid. Note: If there is a value entered in row 100 (Salaries), but there is a not a value in the 'FTE' section, then an error will be returned.

FTE refers to Full-Time Equivalency. FTE is a prorated amount of time that the Immigrant program funds contributed to the salary of a staff member.

If the staff member's salary is funded entirely with Immigrant funds, enter 1 FTE and 1 Headcount. Note: If an FTE is entered for a category, then a corresponding Headcount will need to be entered.
If the staff member's salary is funded partially with Immigrant funds, enter the appropriate decimal fraction to the nearest hundredth in the FTE column and the whole number in the Headcount column. For example: if one-fourth of a teacher's salary is paid with Immigrant funds, enter 0.25 FTE in the 'Teachers' row in the FTE column and 1 for the Headcount column.

Determine the FTE for each staff member funded with Immigrant funds and place the totals in the appropriate boxes.

Definitions :

Administrators - includes program administrators, evaluators, and coordinators.

Clerical Staff - includes secretaries, records transfer staff, and other classified personnel not involved with instruction.

Paraprofessionals - includes noncertified personnel employed to supervise pupils in non-instructional activities working under the direct supervision of certified personnel.

Parent Liaison - includes an individual responsible for coordinating parent involvement activities and/or facilitates parent/school communication.

Professional Development Providers - includes individuals responsible for providing ongoing and sustained professional development training/activities.

Social Work, Outreach or Advocacy - includes social workers, nurses and parent liaisons.

Teachers - includes those responsible for providing instruction or training in any course or subject and certified with the appropriate endorsement for the subject and level of assignment.

Content Areas/Delivery Systems

When providing services, consider the content area in which services will be provided, when services will be provided and how the services will be delivered.

Instruction must be provided by Highly Qualified staff and must be planned to improve student achievement.

Services should also be based on and include strategies that extend learning time, help provide an accelerated, high-quality curriculum, including applied learning and minimize removing children from the regular classroom during regular school hours.

Federal resources must be used to SUPPLEMENT rather than SUPPLANT services provided to participating children. This means that federal funds cannot take the place of state and/or local funds that have been used in the past to provide a particular service.

Check the applicable 'Content Areas' listed below:		Check the applicable 'Delivery Systems' listed below:
ESOL/Bilingual	Preschool	Before/After School
Family Literacy	Professional Development	In-Class
Language Arts	Reading	Pull-Out
Library Media	Science	Summer School
Mathematics	Technology
Parent Involvement	Other (Please explain)

Number of Students To Be Served

Provide the total count of Immigrant students who are receiving services funded with Immigrant funds.

Allowable Activities

For each applicable section, enter the amount of Public Funding and/or Non-Public Funding. Note: The Indirect Cost should not be included in the Allowable Activities. The amount from the 'Total' row of the Budget Grid is the amount of funds that will need to be entered in the Allowable Activities section.

Immigrant Students :
Family literacy services, parent outreach, and training activities	Provide family literacy services and parent outreach and training activities to limited English proficient children and their families.
Cost of transportation, classroom supplies, and other costs to supplement basic instructional services	Costs of providing additional classroom supplies, transportation, or other costs that are directly attributable to basic instructional services
Curricular materials, educational software, and technologies to be used in the program	Identify, acquire, and update curricula, instructional materials, educational software and technologies, and assessment procedures.
Teachers/paraprofessionals	Support for personnel, including teacher aides to provide services to limited English proficient students.
Tutorials, mentoring, and academic or career counseling	Includes services to support academic achievement or career counseling
Other (Please explain)	Any other Immigrant allowable activity not included in another category.
Describe how Immigrant funds will be utilized for the selected Allowable Activities.

Comments

Enter any necessary comments in the 'School District Comments' box. Note: There is a limit of 1000 characters.

Saving Data

Click on the following button: Note: Clicking this button will run the error checking for the page.
Calculate Totals and Save	Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Immigrant Funds Available' field. Review the Error Messages at the bottom of the page.
Save All	Clicking this button will save all of the data entered on the page, including the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Immigrant Funds Available' field. Review the Error Messages at the bottom of the page.

Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note: Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'Immigrant' page:

Error (alphabetical)	Definition/Process
Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.
Check the applicable selections in the 'Content Areas' section.	This error will appear if Immigrant funds have been retained and there has not been a selection checked in the 'Content Areas' section. --> Check all selections that apply in the 'Content Areas' section.
Check the applicable selections in the 'Delivery Systems' section.	This error will appear if Immigrant funds have been retained and there has not been a selection checked in the 'Delivery Systems' section. --> Check all selections that apply in the 'Delivery Systems' section.
If any FTEs and Headcounts are funded with Immigrant Salary funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.	This error will appear if FTEs and Headcounts have been entered in the 'FTEs Paid with Immigrant Funds' section, but there is not a value in row 100 (Salaries). --> Enter the amount of Immigrant funds that were used to pay any portion of a staff's salary in row 100 (Salaries).
If any portion of a staff's salary is paid with Immigrant funds, then you must enter the prorated FTE AND Headcount amounts under the specific category of 'FTEs Paid with Immigrant Funds'.	This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the FTE or Headcount columns of the 'FTEs Paid with Immigrant Funds' section. --> Enter the number of FTEs and Headcounts in the 'FTEs Paid with Immigrant Funds' section.
If funds were used for Immigrant Students, you must check the ways in which the funds were used.	This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the 'Immigrant Students' section of 'Allowable Activities', but none of the selections have been checked. --> Place a check next to each of the applicable items listed in the 'Immigrant Students' section of 'Allowable Activities'.
Please budget an additional <amount> in the Allowable Activities section. Example: Please budget an additional 5450* in the Allowable Activities section.*	This error will appear if the amounts that have been entered in the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'. --> Enter the amount required in the 'Allowable Activities' section in the 'Public' or 'Non-Public' fields per the error message.
Please describe how Immigrant funds will be utilized for the selected Allowable Activities.	This error will appear if one or more checkboxes have been checked in the ‘Allowable Activities’ section, and the question ‘Describe how Immigrant funds will be utilized for the selected Allowable Activities’ has not been answered. --> Enter a response in the text box below the question ‘Describe how Immigrant funds will be utilized for the selected Allowable Activities.’
Please enter the number of students to be served.	This error will appear if the ‘Number of Students to be Served’ field is blank. --> Enter the number of Immigrant students that will receive services funded with Immigrant funds in the ‘Number of Students to be Served’ field.
Please explain what other Content Areas will be funded with Immigrant funds in the ‘Other’ comment box.	This error will appear if the 'Other, please explain' checkbox has been checked in the 'Content Areas' section, but there has not been an explanation entered in the 'Other' text box. --> Enter an explanation of other Content Areas that will be funded with Immigrant funds in the 'Other' text box.
Please explain what other allowable activities will be funded with Immigrant funds in the ‘Other’ comment box.	This error will appear if the 'Other (Please explain)' checkbox has been checked in the 'Allowable Activities' section, but there has not been an explanation entered in the 'Other' text box. --> Enter an explanation of other Allowable Activities that will be funded with Immigrant funds in the 'Other' text box.
Since you have entered a comment in the 'Other' text box, you must check 'Other' in the Content Areas section.	This error will appear if there has been an explanation entered in the 'Other' text box of the 'Content Areas' section, but the 'Other (Please explain)' checkbox has not been checked. --> Check the 'Other (Please explain)' checkbox in the 'Content Areas' section.
Since you have entered a comment in the ‘Other’ comment box, you must check ‘Other’ in the ‘Allowable Activities’ section.	This error will appear if there has been an explanation entered in the 'Other' text box of the 'Allowable Activities' section, but the 'Other (Please explain)' checkbox has not been checked. --> Check the 'Other (Please explain)' checkbox in the 'Allowable Activities' section.
Since your district has received an Immigrant grant, you must enter the budgeted funding in the ‘Allowable Activities’ section.	This error will appear if Immigrant funds have been retained and the ‘Public Funding’ and ‘Nonpublic Funding’ fields in the ‘Allowable Activities’ section have not been completed. --> Complete the ‘Public Funding’ and/or ‘Nonpublic Funding’ fields in the ‘Allowable Activities’ section.
Since your district has received an Immigrant grant, you must check the applicable selections in the ‘Allowable Activities’ section.	This error will appear if Immigrant funds have been retained no checkboxes have been checked in the ‘Allowable Activities’ section. --> Check at least one checkbox in the ‘Allowable Activities’ section.
The 'Grand Total' field must be equal to 'Total Immigrant Funds Available'.	This error will appear if the value in the 'Grand Total' field does not match the 'Total Immigrant Funds Available' field. --> Adjust the values entered in the Budget Grid to make the 'Grand Total' match the 'Total Immigrant Funds Available' field.
The 'Indirect Cost' field must be less than or equal to the 'Maximum Indirect Cost Funds' per the calculation.	This error will appear if the amount of 'Indirect Cost' is greater than the 'Maximum Indirect Cost Funds' field. --> Adjust the values entered in the Budget Grid to make the 'Indirect Cost' field equal to or less than the 'Maximum Indirect Cost Funds' field.
The total of the 'Public Funding' and 'Non-Public' funding fields must be equal to the 'Total' field of the Budget Grid.	This error will appear if the total amount of the 'Public' and 'Non-Public' funding fields of the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'. --> Adjust the values entered in the 'Allowable Activities' section to make the total of the 'Public' and 'Non-Public' funding fields equal to the 'Total' field of the 'Budget Grid'.
You must enter the Public and/or Non-Public funds that were used for Allowable Activities.	This error will appear if a selection is checked in the 'Immigrant Students' section of 'Allowable Activities', but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields. --> Enter the amount of 'Public' and 'Non-Public' funding used for 'Immigrant Students' in the 'Allowable Activities' section.