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     Local Consolidated Plan Application (2017-2018)

Non-Public Information - Help

Questions?

 


Non-Public Information
Local Consolidated Plan
Web Application
2017-2018
 

 

The Non-Public Information page is required if your district has any students to be served with Non-Public funds.

Choose one of the links listed below for further clarification on how to fill out each section of the Non-Public Information page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning:  If you enter data and do not save your data, it will not be saved when you close the page.  You can choose to save the information after filling out the entire Non-Public Information page, but it is recommended to save occasionally so that information will not be lost.
 

 

Participation
Consultation
Allocations
Non-Public Buildings
Comments
Saving Data
Errors

Participation

Select the appropriate radio button as it applies to non-public schools within your district:

  1. 'District does not have any Non-Public schools within its boundaries' -- This is the default selection for the page.  If this option is correct, then the remainder of the page will not be editable.
  2. 'All Non-Public schools do not wish to participate' -- If this option is selected, then the remainder of this page does not need to be filled out.
  3. 'District does have Non-Public schools that participate' -- If this option is selected, then the page will become editable and will need to be filled out to show the non-public buildings in which the non-public funding will be utilized.
     

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Consultation

Complete the required 'Documentation of Private School Consultation' and submit to KSDE.  Click on the following link for a copy of the document:

  • 'Click here to download a copy of the required consultation document that needs to be submitted to KSDE.'

Note: The LCP Application will not be approved until signed documentation has been received by KSDE for each Non-Public School receiving services in the District.

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Allocations

Amount of funds available for services to Non-Public students and/or staff:

The district is NOT transferring funds:

  1. If non-public schools are participating in any of the federal programs, consultation needs to occur between the public and non-public entities.
  2. Review the allocations posted on the KSDE website to determine the amount generated by non-public students for each program in which the non-public school is eligible to participate.
  3. That amount will be pre-populated in the appropriate program field in the table.
  4. The total amount for each program identified on this screen should be the same as the 'Allowable Activities -- Non-Public Funding' total on each corresponding program screen.  Otherwise, an error message will be returned.

The district IS transferring funds:

  1. If non-public schools are participating in any of the federal programs, consultation needs to occur between the public and non-public entities before Transferring or REAPing funds.
  2. If a program's funds are transferred from one program to another, the non-public allocation will be determined by the remaining funds.  Please contact KSDE for the revised non-public allocation amount.
  3. The revised allocation amount will need to be entered in the appropriate program field in the table.
  4. The total amount for each program identified on this screen should be the same as the 'Allowable Activities -- Non-Public Funding' total on each corresponding program screen.  Otherwise, an error message will be returned.


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Non-Public Buildings

The non-public buildings will be pre-populated from the KSDE Directory.

Adding Schools :   If a non-public building for the District is not displaying in the pre-populated list, follow this process to add the school to the list:

  1. Click on the 'Add Schools' link.
  2. Enter the search criteria and click on the 'Find Now' button.
  3. A list of schools will be returned matching the search criteria.
  4. Scroll through the list to find the school and click the 'Add School' link.  The non-public school will be added to the list of non-public schools where data can be entered for the Non-Public page.  Note: This school will be added alphabetically in the list of non-public schools.

If the needed school is not found in the list, then the school will need to be added through the 'Directory Update' program through the following process:

If the non-public school is part of a Catholic Diocese or Lutheran School :

  • Have the non-public school that needs to be added contact their Central Office so that the Central Office can add their school to the 'Directory Update' program.

If the non-public school is their own private school (not part of an organization) :

  • The non-public school will first need to call the IT Help Desk at (785) 296-7935 in order to have an Organization Number created.
  • Once the Organization Number has been created, they will be able to go to 'Manage My Account' on the KSDE Authentication page to have the 'Directory Update' application added to their profile.  (They may need to Register first, if they do not have an account.  Both of these steps will then need to go through an approval process within KSDE.)
  • Once the 'Directory Update' application has been added to their profile, they will be able to add their non-public school.  (The addition of the non-public school through the 'Directory Update' program will then go through an approval process within KSDE.)
  • After the approval process has been completed, the non-public school will then be able to be added to the 'Non-Public' page of the LCP Application.

Deleting Schools :  If a non-public building for the District does not need to display in the list of participating schools, you can click on the 'Delete' link.  Note: This will only remove the non-public school from your list of participating schools and will not delete the school from the 'KSDE Directory'.

Entering data in the Non-Public Schools grid :

  1. Click on the 'Edit' link.
  2. Review the school building data.  Note: If changes to the school building data are needed, it must be done through the 'Directory Update' program.
  3. Check the 'School is Participating' checkbox.
  4. For each program where non-public funds have been allocated, enter the number of participating Staff and the number of Students being served.
  5. Click the 'Update' link.  Note: If the changes should not be saved, click the 'Cancel' link.
  6. Click the 'Save All' button to run the error checking for this page.  Note: You can wait to click 'Save All' after all of the non-public buildings have been updated.  The data will be saved, but the error checking will not be done.

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Comments

Enter any necessary comments in the 'School District Comments' box.  Note: There is a limit of 1000 characters.

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Saving Data
 

Click on the following:

Edit/Update

Clicking the 'Edit' link next to a non-public building will open the table for editing.  Once the changes have been made, clicking the 'Update' link will save all of the data entered for that specific non-public building.  Note: Even though the data for the non-public buildings will be saved when the 'Update' link is clicked, the 'Save All' button will also need to be clicked to check for any error messages.

Save All

Clicking this button will save all of the data entered on the page.  Review the Error Messages at the bottom of the page.  Note: Clicking this button will run the error checking for the page.

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Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note:  Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'Non-Public' page:
 

Error (alphabetical)

Definition/Process

Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.

If Migrant funds have been used for Staff and/or Students, you must enter a value in the Migrant funds available field.

This error will appear if there has been numbers entered in the Migrant column for Staff and/or Students, but there is not a value in the 'Migrant' allocation field.

--> Enter the amount of Migrant funds in the 'Migrant' field.  OR remove the values from the Migrant column for Staff and/or Students.

If non-public Students have been served with Title I funds, you must enter an amount on the Building Allocations, Step 3 page.

This error will appear if there has been numbers entered in either the 'Title I - Reading/Language Arts' or the 'Title I - Mathematics' Students columns, but there is not a value in the 'Title I' allocation field.

--> From the Building Allocations, Step 3 page, update the Attendance Center grid to change the amount of non-public funds.  OR remove the number of Students served in the 'Title I - Reading/Language Arts' and the 'Title I - Mathematics' Students columns.

If the school is participating, you must check the 'School is Participating' checkbox.

This error will appear if data has been entered in one of the non-public school grids, but the 'School is Participating' checkbox has not been checked.

--> If the school is participating in non-public funding, check the 'School is Participating' checkbox.  OR if the school is not participating, remove the data from the non-public school grid.

If the school is participating, you must fill out Staff and/or Student counts.  Or, remove the checkmark that the school is participating.

This error will appear if the 'School is Participating' checkbox has been checked, but there has not been any data entered in the non-public school grid.

--> If the school is participating, enter the data for the non-public school grid.  OR if the school is not participating, uncheck the 'School is Participating' checkbox.

If Title IIA funds have been used for Staff, you must enter a value in the Title IIA funds available field.

This error will appear if there has been numbers entered in the Title IIA column for Staff, but there is not a value in the 'Title IIA' allocation field.

--> Enter the amount of Title IIA funds in the 'Title IIA' field.  OR remove the values from the Title IIA column for Staff.

If Title III funds have been used for Staff and/or Students, you must enter a value in the Title III funds available field.

This error will appear if there has been numbers entered in the Title III column for Staff and/or Students, but there is not a value in the 'Title III' allocation field.

--> Enter the amount of Title III funds in the 'Title III' field.  OR remove the values from the Title III column for Staff and/or Students.

If Title IVA funds have been used for Staff and/or Students, you must enter a value in the Title IVA funds available field.

This error will appear if there has been numbers entered in the Title IVA column for Staff and/or Students, but there is not a value in the 'Title IVA' allocation field.

 

--> Enter the amount of Title IVA funds in the 'Title IVA' field.  OR remove the values from the Title IVA column for Staff and/or Students.

If Immigrant funds have been used for Staff and/or Students, you must enter a value in the Immigrant funds available field.

This error will appear if there has been numbers entered in the Immigrant column for Staff and/or Students, but there is not a value in the 'Immigrant' allocation field.

--> Enter the amount of Immigrant funds in the 'Immigrant' field.  OR remove the values from the Immigrant column for Staff and/or Students.

No selection is made for District School Participation.

This error will appear if there is not a participation radio button selected at the top of the page.

--> Click one of the participation radio buttons at the top of the Non-Public page.

Please mark the schools that will participate and enter the corresponding data for Students and/or Staff.

This error will appear if there is non-public data entered, but there has not been any buildings marked as 'School is Participating' nor has there been any data entered for Students and/or Staff.

--> Mark the participating schools as 'School is Participating' and enter the corresponding data for Students and/or Staff.

You have selected 'District does have Non-Public schools that participate', but no schools are marked as participating.

This error will appear if the 'District does have Non-Public schools that participate' radio button has been selected, but there were not any schools marked as 'School is Participating'.

--> Check the 'School is Participating' checkbox for each of the schools that are participating.

Since you have funds available for Migrant for non-public, you must enter the number of Staff and/or Students for Migrant.

This error will appear if there are Migrant funds in the 'Migrant' allocation field, but there have not been any values entered in the Migrant column for Staff and/or Students.

--> Enter the number of Staff and/or Students in the Migrant column.  OR remove the Migrant funds in the 'Migrant' allocation field.

Since you have funds available for Title I for non-public, you must enter the number of Students that are served with Title I funds for either Reading/Language Arts and/or Mathematics.

This error will appear if there are Title I funds in the 'Title I' allocation field, but there have not been any values entered in the Title I column for Students in either the 'Reading/Language Arts' or 'Mathematics'.

--> Enter the number of Students in either the 'Reading/Language Arts' and/or 'Mathematics' in the Title I column.  OR remove the Title I funds in the 'Title I' allocation field.

Since you have funds available for Title IIA for non-public, you must enter the number of Staff for Title IIA.

This error will appear if there are Title IIA funds in the 'Title IIA' allocation field, but there have not been any values entered in the Title IIA column for Staff.

--> Enter the number of Staff in the Title IIA column.  OR remove the Title IIA funds in the 'Title IIA' allocation field.

Since you have funds available for Title III for non-public, you must enter the number of Staff and/or Students for Title III.

This error will appear if there are Title III funds in the 'Title III' allocation field, but there have not been any values entered in the Title III column for Staff and/or Students.

--> Enter the number of Staff and/or Students in the Title III column.  OR remove the Title III funds in the 'Title III' allocation field.

Since you have funds available for Title IVA for non-public, you must enter the number of Staff and/or Students for Title IVA.

This error will appear if there are Title IVA funds in the 'Title IVA' allocation field, but there have not been any values entered in the Title IVA column for Staff and/or Students.

 

--> Enter the number of Staff and/or Students in the Title IVA column.  OR remove the Title IVA funds in the 'Title IVA' allocation field.

Since you have funds available for Immigrant for non-public, you must enter the number of Staff and/or Students for Immigrant.

This error will appear if there are Immigrant funds in the 'Immigrant' allocation field, but there have not been any values entered in the Immigrant column for Staff and/or Students.

--> Enter the number of Staff and/or Students in the Immigrant column.  OR remove the Immigrant funds in the 'Immigrant' allocation field.

The Migrant funds available must equal the 'Allowable Activities Non-Public Funding' total on the Migrant page.

This error will appear if the amount entered in the 'Migrant' allocation field does not match the 'Allowable Activities Non-Public Funding' fields on the 'Migrant' page.

--> Adjust the value in the 'Migrant' allocation field to match the 'Allowable Activities Non-Public Funding' fields on the 'Migrant' page.

The Title IIA funds available must equal the 'Allowable Activities Non-Public Funding' total on the Title IIA page.

This error will appear if the amount entered in the 'Title IIA' allocation field does not match the 'Allowable Activities Non-Public Funding' fields on the 'Title IIA' page.

--> Adjust the value in the 'Title IIA' allocation field to match the 'Allowable Activities Non-Public Funding' fields on the 'Title IIA' page.

The Title III funds available must equal the 'Allowable Activities Non-Public Funding' total on the Title III page.

This error will appear if the amount entered in the 'Title III' allocation field does not match the 'Allowable Activities Non-Public Funding' fields on the 'Title III' page.

--> Adjust the value in the 'Title III' allocation field to match the 'Allowable Activities Non-Public Funding' fields on the 'Title III' page.

The Title IVA funds available must equal the 'Allowable Activities Non-Public Funding' total on the Title IVA page.

This error will appear if the amount entered in the 'Title IVA' allocation field does not match the 'Allowable Activities Non-Public Funding' fields on the 'Title IVA' page.

 

--> Adjust the value in the 'Title IVA' allocation field to match the 'Allowable Activities Non-Public Funding' fields on the 'Title IVA' page.

The Immigrant funds available must equal the 'Allowable Activities Non-Public Funding' total on the Immigrant page.

This error will appear if the amount entered in the 'Immigrant' allocation field does not match the 'Allowable Activities Non-Public Funding' fields on the 'Immigrant' page.

--> Adjust the value in the 'Immigrant' allocation field to match the 'Allowable Activities Non-Public Funding' fields on the 'Immigrant' page.

Warning/Informational messages -- data will be saved on the page, but these error messages are for information only and do not need to be corrected before the application can be submitted.

Reminder: Signed Consultation forms must be submitted before the LCP Application can be approved.

This warning message will appear if the 'District does have Non-Public schools that participate' radio button has been selected.

--> Make sure to send a signed Consultation form to KSDE for each participating school building.  Note: Signed Consultation forms must be received by KSDE before the LCP Application can be approved.

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